Administrative Assistant

Job Title:

Administrative Assistant 

Job Status: 

Non-exempt (hourly)

Basic Function:

Ensures high-quality, efficient day-to-day operation of the office and supports the work of upper level and executive management.   

Scope:

Performs a variety of administrative and clerical tasks including providing administrative support to Keystone Alliance staff and managing Keystone’s general administrative activities.

Job Duties:

• Provides direct administrative and clerical support and assistance to upper level and executive management including but not limited to mailing, scanning, faxing, and copying.

• Responsible for filing and data entry for multiple departments.

• Assists in preparation, collection and disbursement of materials and documents related to meetings of all affiliated Boards of Directors, as well as meetings of affiliated executive management teams.

• Assists with special projects and research related to all organizations contracting with the Keystone Alliance.

• Manages manager calendars, schedules, meetings and appointments.

• Generates memos, informational emails and reports as needed.  

• Maintains office supplies by checking inventory and coordinating supply orders.

• Provides general support to office visitors.  

• Completes other duties as assigned.  

Supervision Exercised:

• Directly Supervises – None 

Supervision Received:

• Supervisor – Senior Division Director – Admin Services
  

Minimum Requirements:

• Bachelor’s degree.

• Minimum 3 years’ experience working in administrative support. 

• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel required.  

• Strong written and verbal communication skills.

• Lifting, bending, use of office equipment, telephone, computer.